From the first call to the final check
Function TimeTrack is one connected system for freelance production pay. You log what happened; it encodes the agreement, derives the pay, and reconciles every number against the cheque that eventually arrives.
Log the day as it really ran
Record call, wrap, meal breaks and travel to the minute. You log raw reality — the engine consumes it. Bill at whatever increment your contract rounds to.
- Start/end times with meal and travel segments
- Entries that span midnight stay one day's work
- Log to-the-minute, bill at a per-contract increment
Overtime and premiums, derived — not guessed
Daily hour thresholds, weekly overtime and double-time are classified from what you logged. Premiums stack the way the agreement says — and where it forbids compounding, every hour pays the greatest rung it qualifies for instead of a silent product. You override the exceptions.
- ST / OT / DT classification derived from encoded rules
- Rungs above double-time, including ladders that trigger on ELAPSED hours since your call
- Compounding where the agreement compounds; greatest-rate where it forbids it
- Meal-penalty gating on real meal events, and turnaround tracked
Every dollar the day owes you
Equipment rental and location allowances are first-class, not afterthoughts — tracked against your gear and your travel so nothing falls off the final number.
- Daily kit rates or flat per-project fees, with inventory
- Domestic vs distant per diem by location
- Tallied per production, ready to reconcile and invoice
Funds that cascade off the right gross
Taxable gross, in-gross funds and above-the-line contributions are kept straight so every downstream fund is correct — with quarterly reporting built in.
- Three IATSE fund regimes, transcribed from the funds' own contribution statements
- Each fund on its own basis — a percentage of gross, of contractual wages, or of scale — never one flattened rule
- In-gross vacation & TET handled above and below the line
- Quarterly (Q1–Q4) benefit reporting basis
Did the fund actually receive what you earned?
A contribution you never see is the easiest kind to lose. Three independently-derived figures sit side by side for every fund and every period — what the fund's own statement says it received, what the fund's own published rule says it should have received, and what your contract config expects — and the gaps between them are named out loud.
- Shortfall: the fund received less than its own schedule says it should have — real money, surfaced
- Config drift: your authored contribution setup disagrees with reality, so the config is suspect
- A delta is a question, never a silent correction — a statement figure never overwrites a computed one
- You decide on each one: accept, reject or dispute
Was the gig actually worth it?
Twelve reports in three plain-language groups — money, union and compliance, production and export. Not dashboards for their own sake: the questions a freelancer actually has to answer between jobs.
- Rate realization — what you were quoted against what you were paid
- Worth it? and Profitability — a gig judged after the fact, not before
- Payers & ageing and Forward book — who owes you, and what's already committed
- Union & funds, Penalties, Earnings, Production, and PDF export
A clean number the production can pay
Turn a priced week — or a run of several weeks — into a professional invoice, then push customers and invoices to QuickBooks when you're ready, so your books match the cheques.
- Invoice a week or a run: time, kit, per diem and reimbursable lines, with a guard against billing a timesheet twice
- Recurring invoice schedules, aging and client statements
- Credit notes, deposits and payment allocation, so a part-paid invoice tells the truth
- QuickBooks Online: customer sync, invoice push, payment links and webhooks, synced on demand
- Reconcile expected-vs-actual before anything ships
Set up a contract and log a day
It takes minutes, and the math is done for you.